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Admin Coordinator- General Service

Full Time
  • Full Time
  • Addis Ababa
  • As per Orgscale USD / YEAR
  • Applications have closed
  • Salary: As per Orgscale

Save the Children

Save the Children  is currently seeking applications from the eligible applicants for the post of Admin Coordinator- General Service based  in  Addis Ababa, Ethiopia.

Job Description

CHILD SAFEGUARDING:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Manage ongoing and routine support activities by motivates staff under the role supervision by ensuring clear work plans and objectives. Receive regular supervision and reviews in order to deliver and create a good working environment as per SCI minimum standard.

Reports to: Administration  Manager

Number of direct reports: 4

KEY AREAS OF ACCOUNTABILITY:

Staff Management and supervision

  • Manage and motivate country office attendants, officers ensuring that they have a clear work plan and objectives and receive regular supervision and performance review.
  • Supervise and evaluates the performance of staff member under the role supervision
  • Prepare periodic report and submit for his/her line manager

Resource Management

    • Manage the ergonomics function of the office the use of spaces, furniture’s, equipment’s and psychological factors such as light, colours, sound, temperature and the psychological need of the employees on the job.
    • Efficiently manage utilities and cleaning services and purchase as per SOD
    • Maintain the efficient provision of administrative service generator, elevator etc and monitor the cost efficient utilization.
    • Proactively administer the office operational service utilities- water electricity, telephone, sanitation office equipment stationery replenishment
    • Ensure the appropriate functions of the office elevators, stairs, renovation-painting maintenance; Logo stands.
    • Manage canteen, SC office compounds.
    • Efficiently Manage office refreshment provisions, utilities and cleaning services, put a quarterly purchase request to logistics using replenishment level monitoring mechanisms and manage it in a cost effective manner.
    • Maintain control of all relevant records and ensures it is secured and accurate.
    • Standardize filling, protecting and retrieving records in a form of paper and digital copy.
      • Receive all incoming documents, register them and forward or record records, documents and other record materials according to the established filing system

Maintenance service Management

    • Provide scheduled maintenance service for office facility, office equipment and GH
    • Ensure operational status and preventive maintenance of the elevator, generator, telephone line installation,
    • Work to have attractive office area and premises
    • Encourage the staff to create new things and  introduce new way of doing.
    • Canteen Service

      • Ensure that stock is kept at appropriate levels and a stock take is undertaken at the end of each month
      • Implement procedures and processes regarding food safety to ensure that correct food handling and hygiene practices are performed to prevent food spoilage, contamination and subsequent food poisoning;
      • Ensure that the operation of the canteen is in line with the values of the Save the Children family;
      • Support canteen team to introduce new way of doing things.
      • BEHAVIOURS (Values in Practice)Accountability:
        • holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
        • holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

        Ambition:

        • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
        • widely shares their personal vision for Save the Children, engages and motivates others
        • future orientated, thinks strategically and on a global scale.

        Collaboration:

        • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
        • values diversity, sees it as a source of competitive strength
        • approachable, good listener, easy to talk to.

        Creativity:

        • develops and encourages new and innovative solutions
        • willing to take disciplined risks.

        Integrity:

        • honest, encourages openness and transparency; demonstrates highest levels of integrity

Job Requirements

QUALIFICATIONS AND EXPERIENCE

Essential

  • B.A. Degree in Management and other related field.
  • Degree in management, with 5 years’ experience in the field
  • Good communication skills, both oral and written, to provide reports, assimilate large amounts of information and present in an accessible manner
  • Good interpersonal skills to negotiate and provide effective support to staff
  • Excellent spoken and written English
  • Good organisational skills
  • Ability to work both on own initiative and also within a team
  • Commitment to equal opportunities and an ability to put this into operation in the workplace
  • Commitment to the aims and values of SCI particularly in the context of making a reality of children’s rights.
  • Additional job responsibilitiesThe duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experienceEqual Opportunities

    The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

    Child Safeguarding:

    We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

    Safeguarding our Staff:

    The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

    Health and Safety

    The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

    We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

    The Organization
    We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

    We are working towards three breakthroughs in how the world treats children by 2030:
    • No child dies from preventable causes before their 5th birthday
    • All children learn from a quality basic education and that,
    • Violence against children is no longer tolerated

    We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

How to Apply

 Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at http://www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

HOW TO APPLY
Interested applicants who meet the MINIMUM requirements should apply using the below link:

https://stcuk.taleo.net/careersection/ex/jobsearch.ftl?lang=en

 

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